How to: Schedule a meeting.
Solution:
Select the 'Tools' menu and select 'Make Meeting...'. Type the desired information in the wizard.
NOTE 1: To invite attendees, the system must be on a network with a Schedule+ compatible mail system.
NOTE 2: These are steps using Microsoft Exchange 4.0.
1) Select the 'Tools' menu and select 'Make Meeting...'. (The Meeting Wizard dialog box appears.)
2) Select the desired check boxes:
a) The 'Required attendees who must attend' check box assists in scheduling everyone that will be attending the meeting.
EXAMPLE: President, Vice President, and Sales Director.
b) The 'Optional, 'FYI' attendees who.......' check box assisted in scheduling attendees who may be interested in attending.
EXAMPLE: Marketing Manger, Accounting Manager, and Human Resources Director.
c) The 'A location such as.....' check box assists in schedule the location for the meeting.
EXAMPLE: Conference Room A on the first floor.
d) The 'Resources like computers.....' check box assists in scheduling needed equipment for the meeting.
EXAMPLE: Slide projector and Screen.
3) Click 'Next'.
4) Type the required attendees in the space provide (or click 'Pick Attendees' and make selections from the address list).
NOTE: If attendee names are already known, type the name in the box and click 'Check Names' to verify the attendee and address.
5) Click 'Next'.
6) Type the estimated time length of the meeting in the 'Duration' box.
7) Type the estimated travel time to and from the meeting in the space provided.
8) Click 'Next'.
9) Type the acceptable meeting times.
EXAMPLE: Free times are from 9:00 AM - 12:00 PM on Mon, Wed, and Thurs.
10) Click 'Next'. (The Schedule+ Planner appears)
NOTE: The planner shows all attendees free times.
11) Click 'Next' if the meeting time is acceptable or click 'Pick Next Time' to view the next time all attendees are available.
12) Click 'Finish'. (The mail system will produce a form to send to attendees requesting the meeting.)
13) Send the meeting request
